How Do I Send An Email To A Group In Wild Apricot?

The process of managing an online membership community can seem overwhelming, especially when it comes to communication and event planning. However, with the right membership website builder like Wild Apricot, these tasks are simplified.

This article will guide you through the steps on how to send an email to a group in Wild Apricot and how to create an event within the platform.

How Do I Send An Email To A Group In Wild Apricot?

Sending an email to a group in Wild Apricot is a simple and straightforward process that enhances communication within your online membership community.

1. First and foremost, log into your Wild Apricot account. Navigate to the “Emails” section on the administrative dashboard.
2. On the “Emails” dashboard, you’ll find the “Compose” option. Click on it to start drafting your email.
3. In the new window that opens, you’ll need to provide the email’s details. Start by crafting a compelling subject line and body content. Wild Apricot’s rich text editor enables you to format your text, insert links, and even add images.
4. After crafting your email, the next step is to select the recipients. Click on the “To” button to access your contact list. Here, you can select the group you want to send the email to. If the group doesn’t exist, you’ll need to create it first in the “Contacts” section.
5. Once you’ve selected the desired recipients, click on the “Add” button to include them in your email.
6. Now that your email is ready and the recipients are set, you have two options: you can either send the email immediately by clicking the “Send” button or schedule it for a later date/time using the “Schedule” option.
7. If you opt to schedule, you’ll be prompted to specify the date and time you want the email to be sent out.

Remember, Wild Apricot’s email system tracks each email sent, providing useful metrics such as open rates and click-through rates. This data can be found in the “Email log” section and can be beneficial in evaluating the effectiveness of your communication within the community.

How Do You Create An Event In WildApricot?

Creating an event in WildApricot is a straightforward process that you can follow along in just a few steps:

1. Log in to your WildApricot account: This is your first step, open your web browser, go to WildApricot’s website, and log in to your WildApricot account.

2. Go to the Events module: On your WildApricot dashboard, find and click on the ‘Events’ option in the menu bar located at the top of the screen.

3. Create a new event: Click the ‘New event’ button, which is usually located on the right side of the ‘Events’ page.

4. Fill out the Event Details form: In the event details form, input the following information:

• Event Name: State the name of the event.
• Start Date and End Date: Specify when the event begins and ends.
• Description: Provide a detailed description of the event.
• Registration Types: Specify different types of registrants if you have any, such as member, non-member, etc.
• Location: Indicate the location of the event.
• Set the Event Settings: Customize the event’s settings according to your needs. Some of the settings you can adjust include:
• Registration Confirmation Emails: Decide if you would like to send confirmation emails to the attendees upon successful registration.
• Registration Cutoff: Set a deadline for event registration.
• Attendee Visibility: Choose whether or not you want the list of attendees to be visible to others.
• Waitlist: Decide if you want to enable a waitlist for your event.
• Add Event Tags: Add tags to the event to help categorize it and make it easier to find in searches.
• Publish the Event: After filling in all the necessary information and adjusting the settings to your liking, click ‘Save & Exit’ or ‘Publish’ to make the event public. Please note that if you choose ‘Save & Exit’ the event will be saved as a draft and won’t be visible to the public until published.

Remember, WildApricot also provides you with the option to preview your event before publishing. This way, you can ensure everything looks as you want it to appear on the actual event page. By following these steps, you can efficiently create an event in WildApricot.

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